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Bylaws
by-law
[by-law]
noun
origin: 1283
1. A law or rule governing the internal affairs of an organization.
2. A secondary law.
3. Stockholder-approved rules governing the conduct of a business. Bylaws typically include rules concerning the election of directors, selection of auditors, and amendment of existing bylaws.
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Rules
Download document
Canvassing Rules.doc
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Constitution and Bylaws of The San Antonians
Dated: 1980
Download document
Bylaws.pdf
sasdci_byLaws.doc
| Section I.1 | |
The purpose of this association shall be (a) to foster brotherhood, fellowship and understanding among members and their families,
(b) to engage in educational, social and cultural activities, and (c) in general, to perform such acts and undertake
such activities not otherwise prohibited by law and designed to aid members socially and culturally.
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| Section I.2 | | The association shall be non-sectarian, non-political, non-subersive and nonprofit organization. |
| Section II.1 | | The name of this association shall be "THE SAN ANTONIANS". |
| Section II.2 | | The principal office of the association shall be at 9866 Avenger Ct., San Diego, CA 92126. |
| Section III.1 | | Membership. Regular membership shall be open to all former residents of San Antonio, Zambales,
Philippines who are eighteen (18) years of age or over, and who are of good moral character. Spouse and
children seventeen (17) years of age or under are automatically designated as members. Applicants for membership are
considered admitted upon payment of the membership fees set by the association. Honorary membership can be extended to non-resident
with paid membership. |
| Section IV.1 | |
The government and management of the association is entrusted to the Board of Directors composed of eleven (11) member elected.
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| Section IV.2 | |
The Board of Directors shall have a Chairperson who shall be chosen among themselves immediately after their appointments.
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| Section IV.3 | |
The Board of Directors shall exercise its advisory powers and supervise the properties and assets of the association.
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| Section V.1 | |
Officers. The officers of the association shall be a President, a Vice-President, and Executive Secretary,
a Corresponding Secretary, a Treasurer, an Assistant Treasurer, two (2) Auditors, three (3) Business Managers, two (2)
Public Relations Officers, and three (3) Seargent at Arms.
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| Section V.2 | |
Election and Term of Officers. Election of officers of the association shall be held on the annual picnic normally the month of
July. The term of office of elected and appointed officers shall begin upon taking oath of office.
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| Section V.3 | | Removal. Any officer elected or appointed may be removed by the majority vote of the Board of Directors
whenever in its judgment the best interests of the association would be served thereby. |
| Section V.4 | | Vacancies. A Vacancy in any office because of death, resignation, removal, disqualification or other cause,
shall be filled by the Board of Directors and the appointed officer shall serve the unexpired term of his/her predecessor.
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| | Duties and Responsibilities of Officers |
| Section VI.1 | | The president shall have the following duties and responsibilities: |
| (a) | Preside on all meetings of the association
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| (b) | Supervise generally over the business affairs of the association
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| (c) | Signs and approves all documents, contracts and all related written materials for the association
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| (d) | Co-signs checks with the treasurer relative to the disbursement of funds of the association
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| (e) | Implement and execute all the rules and regulations of the association as well as the policies and decisions of the Board of Directors
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| (f) | Represent the association in all occasions and affairs where representation is necessary
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| (g) | Perform all duties incident to the office of the President and such other duties as may be prescribed by the Board of Directors from time to time
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| (h) | May delegate any or some of the above mentioned duties and responsibilities to any officer of the association
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| Section VI.2 | | The Vice-President shall have the following duties and responsibilities: |
| (a) | Perform the duties and responsibilities of the President in case the President is absent or otherwise inability or refusal to act. |
| (b) |
Be the overall chairperson of Standing Committees
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| (c) | Assist the President and perform such other duties as from time to time mabybe assigned to him/her be the President or by the Board of Directors
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| Section VI.3 | | The Executive Secretary shall have the following duties and responsibilities: |
| (a) | Keep minutes of all meetings of the association
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| (b) | Be a custodian of all records of the association
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| (c) | Give notices to members as required by the provisions of these by-laws
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| (d) | Keep a register of the post office address of each member
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| (e) | Perform other duties as from time to time maybe assigned to him/her be the President or by the Board of Directors
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| Section VI.4 | | The Corresponding Secretary shall have the following duties and responsibilities: |
| (a) | He/She provide officers and members information concerning the time and the place of regular meeting
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| (b) | He/She furnishes information to officers and members regarding items to be discussed in regular meeting
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| (c) | He/She must be ready to assume temporarily the duties of the Executive Secretary in case of absence or must be prepared,
in the event of resignation or permanent incapacity of the Executive Secretary
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| (d) | He/She will be responsible to assist the Treasurer to collect membership dues
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| Section VI.5 | | The Treasurer shall have the following duties and responsibilities: |
| (a) | Be the custodian of all properties and funds of the association
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| (b) | Deposit the association's monies in a bank or financial institution designated by the President with the concurrence of the Board of Directors and keep accurate records of all receipts and disbursements
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| (c) | Co-signs check other negotiable instruments concerning withdrawals and disbursement of funds of the association
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| (d) | Submit financial reports and accounting of the association’s funds in the annual meetings of the association or the Board of directors when required
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| (e) | Perform such other duties as from time to time maybe assigned to him/her by the President or the Board of Directors
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| Section VI.6 | | Assistant Treasurer will assist the treasurer. |
| Section VI.7 | | The Auditors shall have the following duties and responsibilities: |
| (a) | Examine the business and financial records of the association on a semi-annual and submit the report to the President or the Board of Directors
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| Section VI.8 | | The Business Managers shall have the following duties and responsibilities: |
| (a) | Plans, organizes and manages all proposed activities of the association
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| (b) | Canvass available facilities such as halls, banquet rooms, equipments and materials
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| (c) | Maintain liaison with the Treasurer as the to the availability of funds
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| (d) | Perform such duties as from time to time maybe assigned to him/her by the President or the Board of Directors
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| Section VI.9 | | Press Relations Officers shall have the following duties and responsibilities: |
| (a) | Advertise all activities of the association
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| (b) | Conduct all Public Relation activities when instruction by the President
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| (c) | Perform such other duties as from time to time maybe assigned to him/her by the President or the Board of Directors
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| Section VI.10 | | The Seargent At Arms shall have the following duties and responsibilities: |
| (a) | Maintain order during meeting and other activities of the association
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| (b) | Perform such other duties as from time to time maybe assigned to him/her by the President or the Board of Directors
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| Section VII.1 | | Meetings of the Association shall be held as needed. |
| Section VII.2 | | Special meetings maybe called by the President at his/her discretion |
| Section VII.3 | | Annual General Meetings of the association will be during annual picnic in a designated place |
| Section VII.4 | | Members shall be notified prior to the date of the scheduled meetings. |
| Section VII.5 | | To constitute a quorum in all aforementioned meetings, a majority of the officers and at
least thirteen (13) members shall be present. To pass and act, a majority of those present or one half plus shall suffice. |
| Section VII.6 | | The order of business shall be at the discretion of the presiding officer. |
| Section VIII.1 | | The association may acquire and hold personal or other properties necessary for the administration of its affairs. |
| Section VIII.2 | | Working funds of the association shall be derived from (a) Membership fees, (b) voluntary contributions
from members, (c) donations and contributions from other legal sources, and (d) proceeds from social activities. |
| Section IX.1 | | Members shall pay a $5.00 fee every year.
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| Section X.1 | | This constitution and By-Laws maybe amended by a majority vote of all the members present at a regular or special meeting called for the purpose.
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| | Dissolution of the Association |
| Section XI.1 | | The association dissolved by two third (2/3) vote of the members present. When the association is dissolved, the disposition
of properties and funds shall be decided upon at a special meeting called for the purpose.
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| Section XII.1 | | The Constitution and By-Laws shall take effect upon its adoption and ratification by the general membership
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